Staff Accountant Resume Sample

Jessica Martinez

jessica@martinez.com

•

(312) 555-0284

•

linkedin.com/in/jessica-martinez

Staff Accountant

Staff Accountant with 2+ years managing general ledger, accounts payable/receivable, and month-end close processes. Skilled in financial reporting, reconciliations, and accounting software (QuickBooks, NetSuite, Excel). Processed 500+ invoices monthly, reduced close time by 30%, and maintained 100% accuracy in financial records. CPA candidate with strong attention to detail and commitment to GAAP compliance.

WORK EXPERIENCE

Staff Accountant

Mar 2023 – Present

TechGrowth Solutions Inc

General Ledger Management: Maintain general ledger for $10M revenue company, processing 200+ monthly journal entries with 100% accuracy while ensuring GAAP compliance and completing month-end close within 5 business days
Accounts Payable Processing: Process 500+ vendor invoices monthly using NetSuite, maintaining 100% on-time payment rate and capturing $15K in early payment discounts annually
Financial Reconciliations: Perform monthly reconciliations for 25+ accounts including bank accounts, credit cards, and intercompany accounts, identifying and resolving $50K in discrepancies

Junior Accountant

Jun 2021 – Feb 2023

Small Business Services LLC

Accounts Receivable: Managed accounts receivable for 150+ customers, reducing average collection time from 45 to 32 days through proactive follow-up and customer communication
Data Entry and Processing: Processed 300+ invoices and receipts monthly in QuickBooks, maintaining accurate records and ensuring proper expense categorization
Month-End Support: Assisted with month-end close activities including account reconciliations, variance analysis, and financial report preparation

SKILLS & COMPETENCIES

CERTIFICATIONS

CPA Candidate (2 of 4 exams passed)

In Progress

State Board of Accountancy

QuickBooks ProAdvisor Certified

Aug 2023

Intuit

NetSuite Financial User Certification

Jan 2024

Oracle NetSuite

EDUCATION

Bachelor of Science in Accounting

2017-2021

University of Illinois at Chicago

Chicago, Illinois

Financial Accounting
Cost Accounting

Tools to build your Staff Accountant resume

Copy and adapt these proven examples to create a resume that stands out.

✨

Resume Headlines

Use these attention-grabbing headlines to make a strong first impression.

Staff Accountant | CPA Candidate | 100% Accuracy in Financial Records

Detail-Oriented Accountant | Reducing Month-End Close Time by 30%

Staff Accountant | QuickBooks & NetSuite Expert | GAAP Compliant

Accounting Professional | Processing 500+ Invoices Monthly with Zero Errors

Staff Accountant | General Ledger & Financial Reconciliation Specialist

CPA Candidate | Accounts Payable/Receivable | Month-End Close Expert

Staff Accountant | Full-Cycle Accounting | Financial Reporting

💡 Tip: Choose a headline that reflects your unique value proposition and matches the job requirements.

⚡

Power Bullet Points

Adapt these achievement-focused bullets to showcase your impact.

General Ledger & Journal Entries

• Maintained general ledger for $10M revenue company, processing 200+ monthly journal entries with 100% accuracy and ensuring GAAP compliance

• Prepared monthly financial statements including balance sheet, income statement, and cash flow, completing reports 3 days ahead of deadline

• Reconciled 25+ general ledger accounts monthly including bank accounts, credit cards, and intercompany accounts, identifying and resolving $50K in discrepancies

• Posted month-end accruals and adjustments for prepaid expenses, deferred revenue, and depreciation, improving financial statement accuracy by 15%

Accounts Payable & Receivable

• Processed 500+ vendor invoices monthly using NetSuite, maintaining 100% on-time payment rate and capturing early payment discounts of $15K annually

• Managed accounts receivable for 150+ customers, reducing average collection time from 45 to 32 days through proactive follow-up

• Reconciled vendor statements monthly, resolving payment discrepancies and maintaining positive vendor relationships across 100+ suppliers

• Prepared 1099 forms for 75+ contractors annually, ensuring IRS compliance and timely filing

Month-End Close & Reconciliations

• Completed month-end close activities within 5 business days, reducing close time by 30% through process standardization and improved checklist

• Performed bank reconciliations for 8 accounts totaling $5M, identifying and resolving discrepancies within 24 hours

• Reconciled credit card statements for 15 corporate cards monthly, ensuring proper expense categorization and policy compliance

• Created month-end close checklist and documentation, improving team efficiency and reducing errors by 40%

Financial Analysis & Reporting

• Prepared weekly cash flow forecasts enabling management to make informed decisions on vendor payments and capital expenditures

• Analyzed expense variances against budget, identifying $75K in cost-saving opportunities across 5 departments

• Assisted with quarterly financial audits, preparing schedules and documentation that resulted in zero audit findings

• Automated monthly reporting using Excel macros, reducing report preparation time by 50% and eliminating manual errors

💡 Tip: Replace generic terms with specific metrics, technologies, and outcomes from your experience.

📝

Resume Writing Tips for Staff Accountants

Lead with Accuracy and Efficiency

Accounting is about precision and timeliness. Start bullets with accuracy metrics ("100% accuracy processing 500+ invoices") or efficiency gains ("reduced close time by 30%"). Show you can handle volume without sacrificing quality.

Quantify Transaction Volume

Show the scale of your work: invoices processed (500+/month), journal entries (200+), accounts reconciled (25+), customers managed (150+). Volume metrics demonstrate capacity and efficiency.

Highlight Software Proficiency

Modern accounting requires technology skills. Mention specific systems (QuickBooks, NetSuite, SAP) and advanced Excel skills (pivot tables, VLOOKUP, macros). Software proficiency is often an ATS requirement.

Show GAAP Knowledge

Emphasize adherence to accounting standards. Use phrases like "ensuring GAAP compliance," "following accounting principles," or "maintaining audit trail." This demonstrates professional accounting knowledge beyond bookkeeping.

Emphasize CPA Progress

If you're a CPA candidate or have passed any exams, highlight this prominently. It shows commitment to the profession and separates you from bookkeepers. Include exam progress (e.g., "CPA candidate - 2/4 exams passed").

🎯

Essential Skills & Keywords

Include these skills to optimize your resume for ATS systems and recruiter searches.

Core Accounting

General Ledger Accounting Accounts Payable and Receivable Month-End Close Process Bank and Account Reconciliations Journal Entries and Adjustments Financial Statement Preparation

Software & Tools

QuickBooks Online and Desktop NetSuite ERP Microsoft Excel (Advanced) SAP or Oracle Financials Bill.com or Expensify Accounting Software (Various)

Technical Knowledge

GAAP (Generally Accepted Accounting Principles) Accrual Accounting Financial Reporting Cost Accounting Tax Preparation Support Audit Preparation

Soft Skills

Attention to Detail Time Management Problem Solving Communication Deadline Management Team Collaboration

💡 Tip: Naturally integrate 8-12 of these keywords throughout your resume, especially in your summary and experience sections.

Why this resume works

Role-Specific Strengths

Transaction processing accuracy: Demonstrates meticulous attention to detail with 100% accuracy in processing 500+ monthly invoices and journal entries
Month-end close efficiency: Shows hands-on experience with full accounting cycle, reducing close time by 30% through process improvements
Software proficiency: Highlights practical knowledge of accounting systems (QuickBooks, NetSuite, Excel) essential for staff accountant roles
GAAP compliance focus: Emphasizes adherence to accounting standards and pursuit of CPA certification showing professional commitment

✓ ATS-Friendly Elements

Accounting keywords: "general ledger," "accounts payable," "accounts receivable," "reconciliations," "month-end close," "GAAP"
Entry-level certifications: CPA candidate, QuickBooks certified
Clear progression showing growth from Junior to Staff Accountant
Software keywords naturally embedded (QuickBooks, NetSuite, Excel, SAP)
Standard chronological format
Action verbs appropriate for staff level (Processed, Reconciled, Maintained, Prepared, Assisted)

✓ Human-Readable Design

Entry-level appropriate metrics: invoices processed (500+/month), accuracy rate (100%), close time reduction (30%)
Progressive responsibility from Junior Accountant to Staff Accountant showing career growth
Concrete examples of accounting work: journal entries, reconciliations, financial statements
Skills section balanced between technical tools and accounting fundamentals
CPA candidacy shows commitment to professional development
Summary emphasizes practical experience and accuracy

💡 Key Takeaways

At staff level, emphasize transaction accuracy and process efficiency over strategic financial planning
Quantify everything: invoices processed, accounts reconciled, close time improvements, accuracy rates
Show progression: Junior Accountant → Staff Accountant demonstrates upward trajectory
Highlight software proficiency: QuickBooks, NetSuite, Excel—critical for modern accounting roles
CPA candidacy or pursuit adds significant credibility at entry level

📈 Career Progression in Accounting

See how Accounting roles evolve across career stages, from transaction processing to financial leadership.

📊 Staff Accountant (Current) 📈 Accounting Manager → 🏢 Controller →

Transform Your Resume with AI-Powered Automation

Stop manually crafting resumes. Let our AI generate hundreds of job-specific versions tailored to your experience.

Generate 100+ Tailored Resumes

Automatically create job-specific resumes optimized for each role you apply to—no manual editing required.

Recruiter-Approved Insights

AI incorporates proven tips from hiring managers and recruiters directly into your resume content.

Save 20+ Hours Per Search

Eliminate manual resume tweaking. Focus on applications while AI handles customization for every job.

ATS-Optimized Formatting

Every resume passes applicant tracking systems with proven formatting and keyword optimization.

Start Free Trial - Build Your First Resume

No credit card required • Start in 60 seconds

Staff Accountant Resume Example